BY-LAWS OF THE HAVERFORD HAWKS ICE HOCKEY CLUB, INC.
ARTICLE I ORGANIZATION
SECTION I. The name of the Organization will be Haverford Hawks Ice Hockey Club, Inc. and it is hereafter referred to in these By‑laws as the “Organization” or the “Corporation.”
SECTION II. The fiscal year of the Organization shall commence on first day of April of each year.
SECTION III. The principal offices of the Corporation shall be at such place in the Commonwealth of Pennsylvania as the Board of Directors (the “Board”) may determine. The Board may at any time establish other offices of the Corporation or branches of its business at whatever place or places it chooses. The principal place of the Corporation is currently the Skatium, Darby and Manoa Roads, P.O. Box 528, Havertown, PA 19083.
ARTICLE II PURPOSES AND OBJECTIVES
SECTION I. The Corporation is organized exclusively for charitable, scientific and educational purposes within the meaning of § 501(c)(3) of the Internal Revenue Code. More specifically this Corporation is formed for the purpose of teaching, promoting and encouraging youth ice hockey in a supervised instructional ice hockey program.
No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its players (each a “Player” and collectively, “Players”) or their parents or guardians (collectively, “Parents”) trustees, officers or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes of the Corporation. No substantial part of the activities of the organization shall be carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under § 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by any organization contributions to which are deductible under § 170(b)(1)(A)(vi) of the Internal Revenue Code. Players and Parents will be collectively referred to herein as “Participants.”
Upon the dissolution of the Corporation, the Board of Directors shall, after making provisions for the payment of all liabilities of the Corporation, dispose of all the assets of the Corporation to an organization or organizations exclusively for charitable, scientific, literary or educational purposes exempt as such time under § 501(c)(3) of the Internal Revenue Code.
SECTION II. The objectives for which the Organization is formed:
A.To promote and organize youth hockey in Delaware and Montgomery County, Pennsylvania,
B.To encourage the organization as one family, consisting of teams in age groups determined by USA Hockey and the Delaware Valley Hockey League (“DVHL”),
C. To teach hockey skills and respect for the game, teammates and coaches, and opposing players,
D.To develop and encourage sportsmanship between all players,
E.To enhance the physical and emotional health of the players,
F.To provide the opportunity for players to participate in a team sport at the appropriate competitive levels,
G.To strive to perform any and all acts to further the above goals.
In order to achieve the above the Organization will:
A.Provide proper, qualified coaching in accordance with USA Hockey Guidelines,
B.Provide competition at a level commensurate with an individual’s and their team skill level,
C.Register each player with USA Hockey and comply with all of its rules, regulations and guidelines,
D.Provide adequate practice ice time for skill development and team building and game ice time as scheduled, and
E.Will adhere to and follow the by‑laws of USA Hockey, Atlantic Division, and the DVHL.
SECTION I. The Organization’s philosophy is to provide training, supervision and guidance to children to maintain their physical health and mental condition, and to be part of the process of developing a healthy, mature adult.
SECTION II. The Organization desires to build a sense of community based upon shared civic values and places the emphasis in its programs on learning and development of the fundamentals of sport and team play.
ARTICLE IV BASIC POLICIES
SECTION I. The Organization shall be nonprofit, nonsectarian and nonpartisan.
SECTION II. The name of the Organization or the names of any Officer, Board of Director or Coach, in their official capacities, shall not be used in any connection with a commercial concern or with a partisan interest of for any purpose not appropriately related to the promotion of the objective of philosophies of the Organization or that will conflict or result in loss of its non-profit, tax-exempt status.
SECTION III. The Organization may cooperate with other organizations and agencies concerned with child welfare but persons representing the Organization in such matters shall make no commitments that bind the Organization.
ARTICLE V PARTICIPATION & FEES
SECTION I. Any Player who desires to learn and play competitive ice hockey and subscribes to the objectives, philosophy and basic policies of the Organization may, together with his or her parent or guardian, become a Participant in the Organization. Participation in the Organization shall be available without regard to sex, race, color or creed so long as the player is physically and mentally capable of participating at the competitive level of the team at his or her age level as determined by the rules of the DVHL and USA Hockey..
SECTION II. Only Parents in good standing (fees paid in full) of the Organization shall be eligible to participate in its business meetings, or to serve in any of its elective or appointed positions.
SECTION III. The Board shall approve the fees for each season. No Player whose family has an outstanding balance from any previous season will be allowed to register until all back payments have been paid to the Organization in immediately available funds.
SECTION IV. The Executive Board in its sole discretion may suspend any Player who is late in any payment due the Organization ten (10) or more day from all on‑ice activities until such time as such Player becomes current with respect to the fees owed to the Organization. If such a determination if made by the Executive Board, the President or the Treasurer will inform the Coach of the Player’s team, who will be responsible for enforcement of this rule. Notwithstanding the foregoing, any Participants who have difficulty meeting the Organization’s payment schedule may make other payment arrangements deemed satisfactory by the President and the Treasurer.
SECTION V. INJURY
A.Temporary absences caused by other activities, illness or injuries are not the cause for forgiveness or waiver of payments of fees.
B.A season ending injury prior to December 31st terminates the obligation of the Participant to make payments of fees for the period subsequent to the injury. A waiver of all or a pro-rated portion of the fees (as determined based upon the time of the injury) shall be granted by the President only after confirmation of the injury in writing from a Medical Doctor and with approval by the Executive Board.
SECTION VI. PLAYER RELEASES
A.No player will be granted a release by the Organization to play for another team (a “Player Release”) unless all fees and obligations to the Organization have been paid in full All Players paid for by one family shall be considered when determining any delinquency. If one Player from a family is delinquent, all Players from that family are delinquent.
B. Any Player that requests & is granted a Player Release is also not entitled to receive a refund from the Organization. A decision to issue a refund (full or partial) is within the Executive Board's discretion, and the Executive Board shall give consideration to the totality of the circumstances associated with the request for the player release.
C.Only the Executive Board has the power to grant a Player Release. Upon grant of the Player Release, a written release, in the form required by the DVHL, shall be executed by the President submitted to the DVHL, with a copy to the President, Registrar, DVHL Representative and the Player’s Parent(s).
BOARD OF DIRECTORS, EXECUTIVE BOARD, OFFICERS AND THEIR ELECTION OR APPOINTMENT
SECTION I. The Board of Directors, their respective term of office and voting rights shall be as follows:
Elected Members of the Board Directors
2 Years Elected
2 Years Elected
2 Years Elected
2 Years Elected
Registrar - Membership
2 Years Elected
Members Appointed by the President with the Approval of the executive Board
Special Events Coordinator
Head of Coaches/Ace Coordinator
2 Years appointed by Vice President approved by Executive Board
At Large Advisors (Maximum 6)
SECTION II. EXECUTIVE BOARD
The Executive Board of the Board of Directors (the “Executive Board”) shall consist of the President, Vice President, Treasurer, Secretary and Registrar and shall have such duties and authority as set forth in these Bylaws.
SECTION III. OFFICERS; ELECTION
The officers of the Organization (the “Officers”) shall be President, Vice President, Treasurer, Secretary and Registrar. The President and Secretary shall be elected at a general meeting of the Participants of the Organization in February in even years. The Vice President, Treasurer and Registrar shall be elected at a general meeting of the Participants of the Organization in February in odd years.
SECTION IV. APPOINTMENT BY PRESIDENT
The President with the approval of the Executive Board is responsible for and shall appoint the following:
A.The DVHL Representative and the Head of Coaches on a bi‑annual basis. in March of odd calendar years;
B.The Scheduler and Head Manager on a bi‑annual basis in even calendar years.
C.The League Registrar on an annual basis.
SECTION V. TERM
All Officers and Executive Board Members shall assume their official duties on the first day of April following their election and shall serve for a term of two years or until election and qualification of their successors.
SECTION VI. ELECTION PROCESS
A.An individual desiring to hold an elected position within the Organization shall notify a member of the Executive Board by sending a written notice setting forth such person’s name and specifying his or her intention to seek a particular elected office prior to February 15.
B.Provided that such Participant is a Parent of a Participant and is in good standing with the Organization, such Participant’s name shall be placed on the ballot for the elective office he or she is seeking..
C.Executive Board Members may run for consecutive terms but may not serve more than two consecutive terms in the same position.
D.No Executive Board Member may run for another position on the Executive Board unless their current term is ending.
E.Officers shall be elected by the majority vote of the Parent(s) of the Player(s) currently registered and in good standing with the Organization. The Parent(s) of the Player(s) must be present at the time of the meeting to vote or have delivered to the President of the Organization a signed proxy prior to the election. Regardless of the number of Players in each family, Parents shall be entitled to only one vote per family.
SECTION VII. VACANCY The Executive Board shall fill a vacancy occurring in any elected office on an interim basis until such time as the next election for that position.
SECTION VIII. REMOVAL OF OFFICERS AND EXECUTIVE BOARD MEMBERS. Any Officer or Board member may be removed from office under the circumstances set forth in Subsections A through G below and upon an affirmative vote of a at least three (3) Executive Board members at a special meeting of the Executive Board called for that purpose or at a regular meeting of the Executive Board; provided that in either case at least two (2) days notice following the date of the determination of the Disciplinary Committee has been delivered to the Executive Board member who is subject to removal.
Steps to remove an officer/Executive Board Member:
A.An Officer may only be removed for good cause.
B.The charges setting forth the allegations of “cause” for removing an Officer must be brought to the attention of a member of the Executive Board and may be brought by any Participant.
C.The Executive Board Member shall advise the President who shall deliver the charge or charges to the Chairman of the Disciplinary Committee.
D.The Disciplinary Committee shall first investigate the charges and whether they amount to “cause” for dismissal of the Officer.
E.The Disciplinary Committee shall hold a hearing with the person making the charges and the Officer invited to attend and testify.
F.Within ten (10) days following the investigation and the hearing, the Disciplinary Committee shall make a recommendation in writing to the Executive Board on whether there exists good cause shown to remove the Officer.
G.The Executive Board shall review the recommendation and shall have the final decision on whether there exists good cause to remove the Officer or allow such Officer to maintain his or her position. The Executive Board may, in its discretion, rely on the investigation of the Disciplinary Committee or conduct its own hearing on the issues involved.
H.It shall require a vote of at least three (3) Executive Board Members to remove an Officer.
SECTION IX. REMOVAL OF APPOINTED BOARD MEMBERS. An appointed member of the Board of Directors may be removed without cause by the President with the approval of the Executive Board or by a majority vote of the Executive Board on its own motion.
SECTION X. POSTING OF ELECTION
The Officer positions which are coming up for election, along with the job description, must be posted on the Hawks Website (www.haverfordhawks.com) by the last day of January of the year in which the election is to take place together with the date for the February general meeting.
ARTICLE VII DUTIES AND POWERS OF OFFICERS
SECTION I. – PRESIDENT
The president shall preside at all meetings of the Executive Board and the Board of Directors. The president shall be the chief executive officer of the Corporation and shall have general supervision over the business and operations of the Corporation, subject, however, to the control of the Executive Board and the Board of Directors. The president shall sign, execute, and acknowledge, in the name of the Corporation, deeds, mortgages, contracts or other instruments authorized by the Executive Board and the Board of Directors, except in cases where the signing and execution thereof shall be expressly delegated by the Executive Board or the Board of Directors, or by these Bylaws, to some other officer or agent of the Corporation; and, in general, shall perform all duties incident to the office of chief executive officer, and such other duties as from time to time may be assigned by the Executive Board or the Board of Directors.
SECTION II. – VICE PRESIDENT
The vice president shall assist the president as needed and shall, in the absence of the president, preside at all meetings of the Executive Board and Board of Directors. The vice president shall undertake all duties assigned by the president, the Executive Board or the Board of Directors from time to time.
SECTION III. - SECRETARY
The secretary shall attend all meetings of the Executive Board and the Board of Directors (or committees of the board) and shall record all votes of the directors (or committee persons) and the minutes of the meetings of the Executive Board and the Board of Directors (or committee) in a book or books to be kept for that purpose; shall see that notices are given and records and reports properly kept and filed by the Corporation as required by law; shall be the custodian of the seal of the Corporation and see that it is affixed to all documents which are to be executed on behalf of the Corporation under its seal; and, in general, shall perform all duties incident to the office of secretary, and such other duties as may from time to time be assigned by the board of directors or the president.
SECTION IV. - TREASURER
The treasurer or an assistant treasurer shall have or provide for the custody of the funds or other property of the Corporation; shall collect and receive or provide for the collection and receipt of moneys earned by or in any manner due to or received by the Corporation; shall deposit all funds in his or her custody as treasurer in such banks or other places of deposit as the Executive Board or the Board of Directors may from time to time designate; shall, whenever so required by the Executive board or the Board of Directors, render an account showing all transactions as treasurer and the financial condition of the Corporation; and, in general, shall discharge such other duties as may from time to time be assigned by the board of directors or the president.
SECTION V.- REGISTRAR
The Registrar shall oversee the registration process, coordinate the registration of new members with the League Registrar and DVHL Representative, maintain a file of birth certificate copies of all current registered players, maintain up-to-date rosters of each team, provide the team manger, prior to the season, with copies of birth certificates, medical releases, DVHL Roster and USA Hockey Roster and perform such additional duties as may be assigned by the President, the Executive Board or the board of Directors.
SECTION VI. – FUND RAISING COORDINATOR
The Fund Raising Coordinator shall actively develop programs and events to assist the Organization in raising funds for its non-profit purposes and shall perform such additional duties as may be assigned by the President or the Board.
SECTION VII. - LEAGUE REGISTRAR
The League Registrar shall properly and timely register all Hawks players with USA Hockey and the DVHL, shall provide the Secretary with the DVHL Roster and USA Hockey Roster and perform such additional duties as may be assigned by the President or the Board.
SECTION VIII. - DVHL REPRESENTATIVE
The DVHL Representative shall attend the scheduled DVHL Meetings on behalf of the Organization and report to the Hawks Board as and when requested to do so and perform such additional duties as may be assigned by the President or the Board.
SECTION IX. -HEAD OF COACHES
The Head of Coaches shall be primarily responsible for engaging qualified coaches for all teams, coordinate the activities and training of all coaches, outline the duties of all coaches, relay all USA Hockey coaching clinic information to the Coaches and the Board of Directors and perform such additional duties as may be assigned by the President or the Board.
SECTION X. -SCHEDULER
The Scheduler shall schedule all DVHL and non-DVHL home and away games on behalf of the Organization, schedule all practice sessions, coordinate referees and perform such additional duties as may be assigned by the President or the Board.
SECTION XI.– HEAD MANAGER
The Head Manager shall be responsible for communication with all Team Managers and shall assure all players are rostered properly on both the DVHL and USA Hockey rosters. In addition, the Head Manger shall notify both the DVHL and USA Hockey of any changes in team rosters during the season.
SECTION XII. – AT-LARGE ADVISORS
The At‑Large Advisors shall perform such duties as may be assigned by the President and the Board
ARTICLE VIII QUORUM & VOTING
SECTION I. A quorum of the Executive Board shall be three (3) members being present.
SECTION II. A quorum of the Board of Directors will be six (6) members with voting rights being present.
SECTION III. Except as otherwise set forth in the Bylaws, adoption of a motion or resolution will be by a majority of those present with voting privileges.
ARTICLE IX MEETINGS
SECTION I. The Annual (General) Meeting of the Organization shall be held in February to conduct business necessary to the Organization.
SECTION II. Special meetings of the Organization may be called by the President or upon written application to the President or the Secretary of five (5) parents and/or guardians of the Organization. The special meeting shall be scheduled within thirty (30) days of the written application. Notice of special meetings shall be displayed prominently on the Organization’s website at least ten (10) days prior to the date of the meeting..
SECTION III. Unless otherwise approved by the President or by a majority vote of the Board and post on Hawks Website (www.haverfordhawks.com) at least seven (7) days prior to the meeting date, the monthly Board of Director meeting will be held on the third Wednesday of each month from August through June at the Skatium.
SECTION IV. Special Meetings of the Executive Board or the Board may be called by the President or upon written application to the President or the Secretary of any two (2) members of the Executive Board (for Executive Board meetings) or members of the Board (for Board meetings). The special meeting shall be scheduled within twenty (20) days of the date of the application. Notice of special meetings shall be displayed prominently on the Organization’s website at least five (5) days prior to the date of the meeting.
SECTION V. Robert’s Rules of Order shall govern all meetings.
ARTICLE X TEAMS & PLAYERS
SECTION I. – Teams, Number of Players. Subject to the availability of a sufficient number of qualified players or, alternatively, an excess of qualified players, the generally accepted number of players for each team shall be as follows:
Travel Player Program
Age as of January 1st of upcoming season
15 skaters* and two goalies
15 skaters* and two goalies
15 skaters and two goalies
15 skaters and two goalies
8 and under
15 skaters and two goalies
8 and under
15 skaters and two goalies
* The Bantam and Midget teams may have a greater number of skaters provided that the pool of players available is sufficient to support and fully form the number of teams approved by the Board of Directors.
An Atom team may be established for those players eight (8) years old and under as an introductory program. The emphasis of this program will be to develop fundamental hockey skills and expand upon existing skating skills. The program will be for first and second year players based on ability.
SECTION II. Team Coaches
A.The Head Coach is for a one‑year term with a review by the Head of Coaches at the end of the current season.
B.All coaches must be certified for their level with USA Hockey.
C.Any individual may submit his or her interest to become a coach to the Head of Coaches by February for a post the following season. The request must indicate their current certification, expected certification for the following season and the level the desire to coach.
D. Every effort will be made to identify the Coaches' positions prior to evaluations and to post the Coach information on the Hawks Website (www.haverfordhawks.com). However, because it may not be possible for the Board to know the total number of teams, and team levels, until evaluations have been completed, there may be circumstances whereby a player must participate in evaluations without knowing in advance who his or her coach will be.
SECTION III. Team Awards
All awards presented to the Hawks teams are the property of the Organization and will be given to the President. All individual awards are the property of that player.
SECTION IV. Team Manager
There shall be a team manager for each team who shall:
Assist fundraising at the team level,
Organize the schedule for after game snacks for home games (Atoms & Mites level),
Assuring completed score sheets are delivered to Hawks scorekeeper,
Organize the Timekeeper and Scorekeeper for each home game,
File grievances from the team with the grievance committee,
Arrange accommodations for away games,
Work with the Head Coach,
Carry current roster, birth certificates and medical releases for each rostered player to all game both home and away,
Provide a written list to the Scheduler and the Vice President of all significant conflicts by the first weekend following Labor Day. Such conflicts include religious holidays, school social events/dances, Proms, SAT test dates and other possible scheduling conflicts,
SECTION V. Evaluations
A.All registered players must attend the evaluation for their age classification on the dates determined by the Executive Committee.
B.The player placement decision of the head coach of the team with the assistance of evaluators, if available, is final and there shall be no appeal.
1. If a player is placed on the AA team, the player may not request assignment to the A team and a player placed on an A team may not request assignment to a B team.
2. A player refusing assignment to a team will not receive a release from the organization unless granted pursuant to Article V Section VI.
C.If a player does not accept the placement, the coach may select a new player for the team.
SECTION VI. Playing above age level
All players must participate in their own age classification and will not be allowed to move up (or out of the age group) unless:
A.Prior to evaluations, the player petitions the Executive Board and receives permission to tryout at a higher level and
B.If the player is granted permission to be evaluated at the higher level the player must pay the registration and evaluation fee for the level at which the player is trying-out and attend the evaluation. If the player also wishes to try-out at the player’s current age level (in the event that the player fails to make higher level), the player must pay a second the evaluation fee and attend the evaluations for the player’s current age level
In the event that the Executive Board grants the player’s request to be evaluated at both the player’s current age level and a higher age level, the Executive Board shall consult with the coach and the outside evaluators (if any) to determine that the player is skilled, physically and mentally prepared and otherwise capable to play at above age level.
SECTION VII. Medical Release
If a player seeks medical attention for any injury or illness, the player shall provide the Organization with a doctor’s note or release to return to play. The note must be delivered to the head coach or team manager prior to the permitting the player to practice or play a game and shall be placed into the manager’s book and a copy sent to the Registrar.
SECTION VIII. Fines
A.Any Haverford Hawk team that forfeits a game is responsible for payment of all DVHL penalties and fines. In addition the team is responsible for any and all ice costs including cost of referees.
B.All score sheets must be turned in by the deadline designated by the Scorekeeper or the Executive Board. Any team submitting a late score sheet will reimburse the Organization for any fine imposed by the DVHL.
ARTICLE XI PROCUREMENT OF ASSETS
SECTION I. All purchases of uniforms, equipment and supplies shall require the prior approval of the President or Treasurer.
ARTICLE XII CONDUCT
SECTION I. If the conduct of any Participant or coach is deemed by the Executive Board or, in the case of a player, by the Coach to be detrimental to the best interests of the Organization, the Executive Board, by a majority vote, may suspend or expel such Participant or coach. Such Participant or coach shall have the right to appear before the Board of Directors, and show cause why he or she should not be suspended or expelled. Notification of appeal must be delivered to the President within forty‑eight hours (48) of the determination by the Executive Board. Absent an appeal, the determination of the Executive Board shall be final and binding.
SECTION II. It shall be each Participant’s (players and parents) and each coach’s duty to abide by and adhere to the Hawks Ice Hockey Code of Conduct and, among other obligations view such videos or attend such education sessions regarding appropriate conduct during, before and after games.
It shall be the player’s responsibility to:
A.Represent the Organization in a mature and responsible manner at all times,
B.Respect and accept the coaches and official’s decisions,
C.Attend all scheduled practices and games. If unable to do so the player is required to notify their head coach or team manager,
D.Wear appropriate attire to all games.
It shall be the Parent’s duty to:
A.Provide for or arrange the transportation of the player to practices and games whether home or away and, if unable to do so, the parent shall notify the head coach or team manager,
B.Pay all charges and fees levied by the club when due,
C.Abide by the DVHL rules for Parent/Spectator Conduct, and
It shall be each Coach’s duty to:
A.Abide by the Hawks dress code for coaches
B.Abide by all Hawks, DVHL, Atlantic District and USA Hockey By‑laws, rules and regulations, and
C.Abide by the St. Barnabas Code of Conduct.
ARTICLE XIII DISCIPLINARY CODE
SECTION I. It will be the duty and obligation of each Head Coach to report any material misconduct or a series or progression of misconduct committed by any Participant or coach to the President or the Chairperson of the Disciplinary Committee promptly but in no case more than two (2) days of the occurrence of the incident.
SECTION II. Infractions of USA Hockey rules which mandate automatic suspensions shall be honored. The Disciplinary Committee may choose to extend the suspension period if the individual displays a chronic disregard of the rules of the club and/or USA Hockey.
SECTION III. When a player commits an infraction of the rules, the player may be suspended from further participation in club activities until a hearing is held. The Disciplinary Committee will conduct the hearing with ten (10) days of the start of the suspension at which time a final decision will be rendered.
SECTION IV. If a parent is asked to leave a game (either home or away) by a game official the following penalties will be imposed.
First Offense: Written warning from the Executive Board.
Second Offense: The offending parent will not be permitted to attend the child’s next 4 games (home and away) (and will not be permitted into the facility).
Third Offense: The offending parent will be fined $250.00. The fine must be paid within 10 days of the offense. If not paid within the 10 day period, the child of the offending parent will not play until the fine is paid. The offending parent will also be banned from any Hawks game for a period of 30 days. Offending parent will not be permitted into the facility.
ARTICLE XIV STANDING AND SPECIAL COMMITTEES
SECTION I. Special Committees
A. The President with the approval of the Executive Board may create such special committees, as it may deem necessary to promote the purposes and carry on the work of the Organization.
B. The President shall appoint a chairman of each special committee
SECTION II. Standing Committees.
The Organization will have the following Standing Committees.
Members: Secretary and one more appointee approved by the Executive Board on an annual basis.
Responsibility: To meet once yearly to review and recommend changes of the by‑laws for submission to the Executive Board. The by‑laws committee will present any changes to the current Executive Board in January, allowing the Executive Board to make any corrections/additions in February. Disciplinary Committee:
Chair: Appointed by the President
Members: DVHL Representative, a USA Hockey Referee from outside the Hawks Organization and one appointee agreed to by the members of the Disciplinary Committee.
Qualifications: Must attend and complete St. Barnabas training.
Responsibility: To enforce the rules and policies of the organization. The decisions of the committee shall be final and binding and are not subject to appeal. Grievance Committee:
Chair: Appointed by the President
Members: 2 Board Members appointed yearly.
Procedure: Submit grievance to Team Manager for presentation to the Grievance Committee
Said grievance must detail specific violation of the rule or by‑laws, or specific situation within the organization being grieved.
Grievances concerning a Coach or Manager must first be presented to that individual.
The committee shall have the express authority to interpret the by‑laws and render a decision.
The Grievance Committee must convene a hearing within five (5) days of being notified of the grievance action.
The decision of the grievance committee must be placed in writing and forwarded to the Executive Board within five (5) days of the grievance hearing.
No grievances will be accepted concerning referees or their decisions.
All decisions are final and unappealable.
ARTICLE XV FINANCIAL RECORDS, REVIEW
SECTION I. A reviewed financial statement of the Organization shall be prepared by an accounting firm engaged by the Executive Board and a copy shall be delivered to all Participants who so request a copy.
SECTION II. AUTHORITY AND FORM OF SIGNATURE The Treasurer or President shall sign all checks, drafts or orders of payment of money. Treasury accounts shall be held in the name of Haverford Hawks Ice Hockey Club, Inc. The President and Treasurer shall be the only authorized representatives permitted to withdraw from the Organization’s accounts, except for individual team accounts. Individual team accounts may be opened in the name of the Organization for each team and the manager of the team and the Treasurer shall have the authority to withdraw funds from such accounts.
ARTICLE XVI AMENDMENTS
SECTION I. These By‑laws may be amended, repealed or altered in whole or in part by a vote of two-thirds (2/3) of the Board of Directors at a meeting called for that purpose.
ARTICLE XVII DISSOLUTION
SECTION I. Upon the dissolution of the corporation, the Board of Directors shall, after making provisions for the payment of all liabilities of the corporation, dispose of all the assets of the corporation in the manner, or to an organization or organizations organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time quality as an exempt organization or organizations § 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the corporation is then located, exclusively for such purposes or to an organization or organizations, as the court shall determine, which are organized and operated exclusively for charitable, educational, religious or scientific purposes.